2012 Annual Conference – February 19-21, 2012
2012 Conference Action Links
On behalf of the Northwest Association of College and University Housing Officers, we want to welcome you to the 2012 NWACUHO Conference! We hope this conference will give you a great opportunity to network with others in the region while also allowing you to grow your skills and share resources with others.
Why Ashland?
Greetings from Ashland, Oregon! The local accommodations committee at Southern Oregon University and the NWACUHO Board of Directors is working hard at preparing for an amazing annual conference and exhibition here in Ashland. NWACUHO 2012: Golden Opportunities is a milestone in the organization where we will be celebrating our 50th Anniversary.
CONFERENCE COST
| Members | $300 |
| Non-Members | $400 |
| Student/Grad-Student | $225 |
| One Day Registration | $160 |
| Banquet Only | $40 |
| Exhibitor Booth | $625 |
Register before 1/20/2012 to avoid a $50 late fee
CONFERENCE SUSTAINABILITY
As an association, NWACUHO is hoping to make the 2012 Annual Conference as green as possible. NWACUHO believes that environmental stewardship and the reduction of our negative impact is an important part of our region’s values, as well as our role as members of the higher education community. Please join us in doing our part to make our conference as green as possible.
TRAVEL PLANS AND HOUSING
Hotel
Update 1/17/12: The Ashland Springs Hotel is full. Please call the Bard’s Inn.
This year, we are pleased to offer you the choices of having two hotels for NWACUHO 2012.
The main hotel is the Historic Ashland Springs Hotel (www.ashlandspringshotel.com). Located at 212 East Main Street, there are an array of rooms available that will be either $99 (Queen rooms) per night or $109 (King and two-bedded room types) per night. These rates do not include a applicable taxes and surcharges. Please call the Ashland Springs directly 888.795.4545 and reference “NWACUHO 2012 Conference” when making your reservations.
The secondary hotel is the Best Western Bard’s Inn (http://www.bardsinn.com/). The Best Western Bard’s Inn located at 132 N. Main St, is a mere 5 minute walk from the Ashland Springs Hotel. The rate is $109 for two bedded rooms, which does not include applicable taxes and surcharges. To make reservations at the Bard’s Inn, please call 541.482.0049 and reference “NWACUHO 2012 Conference.”
Both hotels offer complimentary internet connection. The conference rates are also good for 3 days before and 3 days after the scheduled conference dates (February 19 – 21, 2012). Please book your rooms by Friday, January 20, 2013.
Flights
If you’re arriving by air, you’ll most likely be flying into Rogue Valley International Airport (MFR) in Medford, Oregon, about 25 minutes away from downtown Ashland. MFR is serviced by Allegiant Air, Delta Connection and United Express (both operated by SkyWest Airlines), and Alaska/Horizon Air
Horizon Air and Alaska Airlines
NWACUHO has worked with Horizon Air and Alaska Airlines to get a 7% discount on a flights from any US or Canadian city to Medford between February 16th and February 27th, 2012 (Excluding Blackout Dates: February 16-20, 2012). When using the web to make reservations, the group ID is ECMG388 and must be placed on the “discount code” box to receive the discount. This discount does not apply to web special fares and companion fares.
PRECONFERENCE ACTIVITIES
TBD
CONFERENCE SCHEDULE
| Sunday | February 19th |
| Time | Event |
| 1:00 PM | Conference Registration |
| 3:00-4:00 | Past Presidents Reception (10 or more!) |
| 4:00 – 4:30 | New to NWACUHO (include Exhibitor encourage participation in vendor area) |
| 4:00 – 4:30 | RD “taking the next step” value of exhibitors/how to interact/small groups |
| 4:30 – 5:15 | Conference Welcome and Opening Event (with Exhibitors) |
| 5:15-5:30 | Walk to Armory |
| 5:30 – 6:30 | Hors d’oeuvre Reception with Exhibitors (chance to mingle with everyone) |
| 6:30-6:45 | Walk back to Ashland Springs Hotel |
| 6:45– 7:15 | State/Provincial meet and greet |
| 7:15 PM | Case Study Introduction |
| 7:30 PM | Dinner on your own |
| 8:00pm-11:00pm | Hospitality Suite Open |
| Monday | February 20th |
| 7:00am | Breakfast (hotel) |
| 8:00-9:15 | Welcome and Keynote – John Buck |
| 9:15 – 9:30 | Walk to Armory |
| 9:30-10:15 | Exhibitors Part 1 with Coffee Break |
| 10:15-10:30 | Walk to Ashland Springs Hotel |
| 10:30-11:20 | Interest Session 1 |
| 10:30-11:20 | CHO time with Exhibitors |
| 11:30-12:20 | Interest Session 2 |
| 12:30-1:30 | Lunch with Exhibitors (recognition etc) |
| 1:30-1:45 | Walk to the Ashland Historic Armory |
| 1:45-2:45 | Exhibitors Part 2 with Dessert Break (closing, prizes, thank you) – Exhibitors done |
| 2:45-3:00 | Closing Prizes and Thank Yous |
| 3:00-3:15 | Walk to Ashland Springs Hotel |
| 3:15-4:05 | Interest Session 3 |
| 4:10-6:10 | Case Study Presentations |
| 6:15-7:15 | Gear Exchange |
| 7:15 | Night on the Town |
| 8:00-11:00 | Hospitality Suite Open |
| 9:00pm | *Larks open as a Karaoke Club |
| Tuesday | February 21st |
| 8:00 | Breakfast |
| 8:30 – 9:45 | Conference Updates and Keynote |
| 10:00 – 10:50 | Interest Session 4 |
| 10:50 – 11:10 | Beverage break |
| 11:15 – 12:05 | Interest Session 5 |
| 12:15 – 2:00 | Lunch and Business Meeting |
| 2:00-2:10pm | Break |
| 2:10 – 3:00 | Interest Session 6 |
| 3:00-3:10pm | Break |
| 3:10 – 4:25 | Town Hall Meeting |
| 4:25 – 5:15 | Break |
| 5:15 – 6:00 | Pre-Banquet Social |
| 6:00 – 7:30 | Closing Dinner and Banquet |
| 8:00pm-11pm | Hospitality Suite Open |
| 8:00pm | *Larks open as a Karaoke Club |
WHAT TO PACK
Conference apparel is business casual until the final closing banquet on Tuesday night, where attendees typically like to dress up a little more. If you are planning on participating in the Gear Exchange on Monday, you will want to bring a piece of apparel or something else with your school’s logo on it to trade. Bring your business cards! The conference is a great time to make new friends.
PROFESSIONAL DEVELOPMENT OPPORTUNITIES
There are a lot of professional development opportunities at the conference if you choose to get involved in them!
FORMAL OPPORTUNITIES
New professionals who have been in the field one to three years are invited to participate in the Case Study Competition. During this competition, you will be paired with people from other institutions to work through a problem. On Monday, you will present in front of a panel of senior housing officers. More information about how to get involved in the competition will be announced at the conference.
Present and attend interest sessions- these are great ways to continue your professional development. Make sure to attend as many sessions as you can during the conference! These are great places to network with others, share resources, and learn something new.
Volunteer! NWACUHO always needs volunteers to help at the conference. Not only will you find a sense of purpose in helping with a successful conference, but you will also have many opportunities to get to know others more quickly!
If you are interested in volunteering at the conference, please indicate that in your registration.
INFORMAL OPPORTUNITIES
Conferences can be great places to network, but incredibly intimidating the first time.
Here are a few tips to help you put yourself out there and truly gain everything the conference has to offer:
- Look at the ribbons on attendee nametags. NWACUHO conference nametags have ribbons attached to them that say things like “New Professional” or “Presenter.” Think of those ribbons as post it notes of conversation tips. Ask other new professionals what their experiences have been like. Most of the time, they have gone through some of the same road bumps of being a new professional and like you. Ask presenters what they are presenting about and why they found that topic interesting.
- Sit at tables with people you do not know at least for one day of the conference. If you do not feel comfortable on your own, take one colleague with you. Meals are a great time to chat with people in a less formal environment.
- Attend the New Professionals events. Attend the New to the Northwest social on the first day of conference. Find a couple of other new professionals and chat with them. Make plans to meet up again at one of the exhibitor breaks to talk about how you are feeling as the conference goes on.
- Hand out your business cards! After you meet someone and get their card, write some notes about the conversation you had and any other interesting things about them on the back of their card. This gives you a great starting place after the conference for e-mail correspondence about topics or issues, while also integrating the personal element.