NWACUHO
Northwest Association of College & University Housing Officers

Residence Life Coordinator at Wenatchee Valley College

The residence life coordinator is a key member of a dynamic department committed to creating a holistic living and learning environment for students in the residence hall at Wenatchee Valley College. The coordinator provides administrative and clerical functions to support the department by enforcing policies and procedures, and maintaining budgets within college governance practice; by coordinating day-to-day residence life operations, and by programing activities and events to support the development of residents. The coordinator is a lead to residence life staff and is responsible for emergency response coordination.

PRIMARY DUTIES AND RESPONSIBILITIES:

Administrative Responsibilities:
 Track and monitor the daily residence hall administrative functions: occupancy reports, contracts, building roster, grade reports and academic progress.
 Coordinate budgets, A/P & A/R, rent/fee payment tracking, and billing notices.
 Coordinate check-in, move-out, processes: applications, roommate matching, and room assignments and all resident agreements.
 In coordination with director of student programs, support resident assistants: hiring process, train, and lead residence life staff; process hiring paperwork and payroll; schedule and manage of on-call functions.
 Collaborate diplomatically with multiple campus departments in order to support the daily functioning of the residence hall including but not limited to: facilities and operations, cashiering, business office, international student programs, counseling, campus security, athletics, etc.
 Coordinate promotion of student housing and maintain webpage.
Conduct & Safety Responsibilities:
 Ensure residence hall safety and security procedures are followed and maintained.
 Coordinate conduct hearings for residence hall policy violations.
 Track conduct/policy violations for residence hall department.
 Provide intervention and response for crises and facility, safety, and security issues related to the residence hall.
 Serve as a mediator/facilitator when necessary to provide resolutions for interpersonal conflicts between students.

Facilities Management:
 Serve as facility coordinator for residence halls including conducting room checks, reporting and following up on housekeeping, maintenance and move requests.
 Conduct daily facility walk through to check for issues/needs.
 Coordinate operational functions for the residence halls such as key distribution and collection, damage assessment, maintenance requests, chargebacks, and hall closing for maintenance projects.

Community Education & Student Development Responsibilities:
 Support resident assistants in coordinating programming and community development designed around a residential curriculum.
 Lead resident assistants in their planning, promotion, and execution of educational, social and service programs.
 Refer residents with special needs/concerns to educational planners, financial aid, career services, faculty advisors, counselors and other college personnel as needed.
 Respond to Just in Time Alert System to help facilitate early intervention for residents not performing academically and refer students to necessary resources.
 Coordinate residence hall orientations.

Summer Conference & Housing Services Responsibilities:
 Coordinate summer housing reservations, rates, contracts and billing.
 Provide director of student programs a master summer calendar of residential programs and guests.
 Coordinate summer housing, schedule and housing services (i.e., linens, cleaning, training to program counselors) for summer residents and guests.

RELATED RESPONSIBILITES:
 Promote an equitable, inclusive, living and learning environment.
 Attend weekly staff meetings.
 Work as a collaborative team member and support functions/back up the office of student programs and the student recreation center when necessary.
 Assist in development of best practices, policy and promotional material.
 Know, understand and uphold all WVC policies and procedures and help other students understand their rights and responsibilities as members of the college community.
 Perform other duties as assigned by director.

TIME COMMITMENT:
 Work regular schedule (8 a.m. – 5 p.m., Monday through Friday) with additional responsibilities in the evenings and weekends as needed.
 Serves in an evening and weekend duty rotation. While on duty, serves as a resource and back up to the resident assistant staff, and responds to major incidents. Being on duty requires the coordinator to be within a 30-minute response radius of campus.

MINIMUM EDUCATION, EXPERIENCE, SKILLS & ABILITIES/COMPETENCIES:
 Bachelor’s degree.
 Ability to manage competing priorities and work in a fast paced environment with short deadlines and frequent interruptions, while contributing positively within a team environment.
 Proficiency with word processing and spreadsheet software (Microsoft Word and Excel preferred).
 Willingness and ability to work flexible schedule, including evenings and weekends.
 Commitment to a working environment that values a diverse academic environment, inclusive of students, faculty, and staff of diverse cultural, socioeconomic and educational backgrounds.

PREFERRED EDUCATION, TRAINING, SKILLS & ABILITIES/COMPETENCIES:
 Master’s degree.
 Two years related experience or equivalent education/experience.
 Strong interpersonal, verbal and written communication skills.
 Highly motivated, organized and self-directed.
 Bilingual (English/Spanish: reading, writing, speaking and understanding).

SALARY AND BENEFITS:
Salary: $42,000 annually. Benefits include a retirement plan, vacation and sick leave, medical and dental coverage, life insurance and long-term disability insurance.

APPLICATION PROCEDURE:
Applicants must submit all of the following (e-mail submission is preferred):
 A cover letter that describes your interest in the position and addresses how you meet the minimum and preferred education, training, skills & abilities/competencies.
 A complete WVC application for employment (available on our web site or the human resources office).
 A current resume which includes dates of employment.
 A one page response to the following statement: How will you work to promote a climate of multicultural understanding and appreciation within residence life at Wenatchee Valley College?
 Three names of current professional references qualified to assess your work-related experience and your ability to perform the duties specified. Please include references’ email address and telephone numbers.

It is your responsibility to submit all required application materials before the deadline. Other unsolicited materials will not be shared with the screening committee and cannot be returned to you. We do not accept faxed application materials.

Application materials may be requested from and returned to:
Wenatchee Valley College
Human Resources
1300 Fifth Street
Wenatchee, WA 98801
(509) 682-6440
TRS 711
Email: jobs@wvc.edu
Web site: http://www.wvc.edu/jobs

REASONABLE ACCOMMODATION:
Applicants with disabilities who require assistance with the application and employment process will be accommodated to the extent reasonably possible. Requests should be made to the human resources office by calling 509-682-6440. Persons who are deaf or hard of hearing may dial 711 to place a call through Washington Relay, the state’s free telecommunication access service.
Corrected or extended notices for this recruitment will be posted on the human resources webpage.

SELECTION PROCEDURE:
A screening committee will review only complete applications. Preliminary screening of complete applications will begin April 5, 2018, and continue until the position is closed. A limited number of applicants who meet the needs of the position and the college will be interviewed.

CONDITION OF EMPLOYMENT:
In compliance with the Immigration and Naturalization Act, proof of authorization to work in the United States will be required at the time of hire.
Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position.

Wenatchee Valley College is an equal opportunity employer

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