Northwest Association of College & University Housing Officers

Facilities Specialist for Projects at University of Washington, Seattle

Housing and Food Services (HFS) is pleased to announce an opening for a Facilities Specialist for Projects and UW Dining.

The University of Washington (UW) is proud to be one of the nation’s premier educational and research institutions. Our people are the most important asset in our pursuit of achieving excellence in education, research, and community service. Our staff not only enjoy outstanding benefits and professional growth opportunities, but also an environment noted for embracing diversity, community involvement, intellectual excitement, artistic pursuits, and natural beauty.

The Department of Housing & Food Services (HFS) employs approximately 1,500 full-time, part-time and student staff who work in Residential Life, UW Dining, Student and Financial Services, Communications and Marketing, Human Resources, Facilities Services and Information Technology.

Housing and Food Services (HFS) at the University of Washington has an opportunity in our Facilities Department.  We are dedicated to providing the very best student experience by providing safe, convenient and affordable housing as well as programs that promote personal development.  Our mission is working together to enhance student life.

Key Responsibilities:
Manage the maintenance program for all UW Dining facilities and equipment, coordinate and monitor capital expense and project budgets, and serve as a project manager for both dining and residential interior renewal projects.

Dining Maintenance Program Operations

•       Oversee maintenance and operations for all UW Dining facilities and equipment. Collaborate with UW Dining management and unit operators to maintain high-quality and safe dining environments, including but not limited to:
o       Preventive maintenance program
o       Reactive and emergency maintenance response
o       Cyclical renewal
•        Coordinate maintenance services provided by UW Facilities Services and outside contractors in Housing & Food Service venues.
•       Administer contracts for delivery of services including hood cleaning and equipment maintenance.
•       Create tools and resources to empower UW Dining management and unit operators to address routine maintenance needs through established protocols.

Project Management

•       Support the design and development of new dining concepts and/or modifications by identifying scope of work and equipment requirements based on the food service program.
•       Manage select non-dining interior renewal projects; oversee operation of the project team, track scope of work and timeline, communicate with clients, and assess the quality of work.
•       Monitor the quality of design and construction documents, project schedules and project budgets to ensure HFS standards are met.
•       Negotiate scope and cost of work orders.

Facilities and Department Operations Management

•       Participate in annual facility audits in order to develop reserve project budgets.
•       Review, purchase, inventory, and maintain residence hall, food service, and other specialty equipment within assigned portfolio.
•       Collaborate with other members of the HFS Facilities Services and Planning management team to ensure that maintenance program strategies and operations are coordinated.

Organizational Effectiveness

•       Serve as a liaison for HFS with UW Facilities, Environmental Health and Safety, and other appropriate departments or agencies as needed to address maintenance.
•       Maintain records of past, current, and future capital expense projects for Housing and Food Services with specific managerial oversight of Residential and Retail Dining Capital Expense budgets.
•       Participate in the annual budget development and review process and manage assigned budgets.
•       Ensure that budget goals are met and that HFS obtains greatest value for resources expended.
•       Support the execution of the Housing Master Plan.
•       Maintain an organizational culture that emphasizes service to customers, including residents, staff and visitors, vendors and contractors.
•       Perform other duties as assigned, including special projects, work on committees, as well as other HFS unit activities, including recognition and service events.

Minimum Qualifications:
Bachelor’s degree required and three years of experience in university/college housing, food service operations management, facilities management, construction, project management, or related field that demonstrates:
•       Basic knowledge of maintenance or facility operations
•       Ability to develop cost estimates and schedules
•       Excellent organizational, interpersonal and communication skills
•       Positive customer service orientation
•       Ability to function as a leader and a team member
Equivalent combinations of education and experience may substitute for required qualifications.

Desired Qualifications:
•       Experience working with commercial food service equipment
•       Experience tracking and reporting on complex budgets
•       Experience working with computerized maintenance management systems

What’s in it For You:
•       Full benefits, including medical and dental insurance and retirement.
•       Paid vacation and sick leave, as well as 10 paid holidays a year and one personal day.
•       Subsidized transit and parking passes.
•       Work for a mission-driven organization that is focused on providing the best possible living and learning environment for our students.

Condition of Employment:
•       A satisfactory outcome from criminal background check is required prior to hire.
•       A satisfactory outcome from the reference check process.
•       Membership in the Union.

This position will work a Monday-Friday day shift schedule with occasional weekend and evening work to address emergencies and participate in Department-wide events.

The salary range is $65,000-75,000/year + benefits.

The requisition remains open until filled. For priority consideration please apply by March 18, 2018
Application Link:


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