Northwest Association of College & University Housing Officers

Accounts Payable Manager at University of Washington

Are you an experienced Accounts Payable Manager? Are you highly detail and process oriented, and always looking to improve your organization? Do you have an exceptional background in vendor and customer relations? Does the prospect of joining a solid team in an ever-changing University department intrigue you?

If “yes” is your response to these questions, University of Washington’s Housing & Food Services (HFS) has a great opportunity for you as we seek an Accounts Payable Manager for Student and Financial Services.  This positon manages the Accounts Payable team for our large and ever-growing department. In the course of a month the team processes an average of 4,000 invoices (even more from October to May). Additionally, the AP team helps process 2,500 transactions for departmental expenses.  This positon also plays a big role in monthly and annual cycles such as end-of-month closings and annual closing and audits.

The competitive candidate for this position has a solid accounting background, is detail oriented, with experience leading other financial services staff, and is a strong communicator with internal and external customers. We are looking for somebody who has the fundamentals down, and can help take our financial services team to the next level. That means you have a mind for process improvement and are adaptable to change.  This position manages a total team of 4 employees, one full-time AP Supervisor, who leads a team of 3 Fiscal Technicians.

Manage and direct an accounts payable team that is responsible for processing all expenses such as vendor invoices, procard purchases, travel reimbursements, internal maintenance services, equipment and others.
Ensuring compliance with University purchasing policies and proper accounting of disbursement under a full accrual accounting and in accordance with internal controls.
Manage and direct the maintenance and reconciliation of accounting records, the general ledger and related systems and procedures.  Review the monthly reconciliation of related balance sheet accounts.
Maintain vendor relations and participate in evaluation and awarding of vendor contracts.
Respond to vendor inquiries regarding invoices, statements and credit memos. Invoices are received electronically and manually.
Maintain knowledge of State sales tax for taxable or non-taxable purchases.
Review and post invoice transactions entered by staff for payment. Monitor pending batches in Great Plains and follow up on invoice status.
Transmit and receive electronic files to University of Washington Accounts Payable department.
Perform statement reconciliation for major vendors.
Coordinate inventory and reconciliation of fixed assets.
Work with Purchasing Department regarding Purchase Orders.
Calculate, summarize and reconcile month-end royalties for franchise accounts.
Responsible for meeting deadlines for monthly and year-end financial closing.
Participate in the annual external audit preparation and process.
Ensure integrity of downloaded and uploaded transactions into the accounts payable and general ledger systems.
Initiate and direct improvement projects.

Bachelor’s degree in accounting, business administration or closely related field and four years of accounting experience in a large organization.

Desired Qualifications:
Great Plains accounting system experience.
Experience in financial management or related fields at a public institution of higher education.
CPA, or progression towards, is strongly preferred.

Condition of Employment:
A satisfactory outcome from criminal background verification and professional reference check are required prior to hire.

This position will work MondayFriday8:00 a.m. to 5:00 p.m.  The salary range for this position is $5,637 – $6,527/month + full benefits.

Apply here: https://uwhires.admin.washington.edu/eng/candidates/default.cfm?szCategory=jobprofile&szOrderID=151601&szCandidateID=0&szSearchWords=&szReturnToSearch=1

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